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Right Fit Leading: COVID and Telework, Part 3

In Part 2, the discussion focused on using best practices in standards and team building and following LMX theory. This relationship-based approach is useful because collaborative interactions and adjustments to new or distributed operations are happening in the workplace every day. Companies are trying to determine what “back to work” should look like, and workers are trying to take advantage of the positive work life changes they found in COVID. As the workplace changes, it is important to pay attention to trustworthiness and performance as they relate to telework. Trustworthiness is the quality of a person, or a thing, that inspires reliability. When it exists, behaviors like being respectful, honest, consistent, positive, and selfless will be evident. Success will require managers who can admit mistakes, acknowledge weakness, applaud strength, and help each other, and who can promote those qualities in employees. This will build mutual trust, which is important because everyone has a lot at stake based on risks inherent in trusting another person. Those risks are about putting one’s faith or a pending decision in the hands of someone in whom you have not yet developed confidence, or in whom there are limits to that confidence. Managers who follow telework policies developed in response to COVID-19 are building trust. Trust can then grow as emotions are shared and real issues are addressed professionally. NOTES: I offer this series to help leaders and members reinforce what we know, discover what we do not know, and identify what we should ask questions about. The results are intended to assist everyone to deal with positive and negative aspects of telework. This series is my educational journey that I hope is valuable to you.

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Right Fit Leading: COVID and Telework, Part 2

In Part 1, I examined how COVID dramatically changed our world in terms of telework specifically and remote life in general. In this exploration I want to share some of my research to date. I must thank my current colleagues for their discovery efforts and conversations regarding these issues. When we examine teleworking, we find that important relationships must be created and/or nurtured to bring success to organizations that use this technique. There are best practices to be learned in terms of communication, flexibility, standards, and team building. Communication best practices include managing both face-to-face and online situations, while flexibility best practices help in achieving work-life balance. Best practices in standards and team building relate in part to collaborative relationships and adjustments to new or distributed operations. The best practices must be driven by a set of rules for operating that should be driven by shared understanding between leaders and members. I use those terms instead of employee and supervisor because I am basing this approach on the theory of leader-member exchange (LMX). LMX is a relationship-based approach for managing teams. It drives leader effectiveness through developing dyadic (two-way) relationships with members. I believe the discussion is important, as some organizations have made the decision to greatly reduce or to abandon telework. In fact, we see stories everywhere about workers who would rather resign that come back to the office. These are issues organizations must deal with in one way or another. NOTES: I offer this series to help leaders and members reinforce what we know, discover what we do not know, and identify what we should ask questions about. The results are intended to assist everyone to deal with positive and negative aspects of telework. This series is my educational journey that I hope is valuable to you.

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Right Fit Leading: COVID and Telework, Part 1

We all realize that COVID dramatically changed our world in terms of telework specifically and remote life in general. We are still learning new things about balancing family and work, trustworthiness, performance, and accountability issues, important changes and discoveries about the way the world goes to work, and discussions of the dynamic ways people communicate. Along with several colleagues, much of my research has turned to examinations of the reasons for resistance to telework to shed light on how COVID has changed us. So far, information from qualitative interviews concerning telework, an evaluation of employee engagement now and in the future, and ideas and actions that should prove helpful to organizations are at the heart of the discovery. A variety of issues or concerns are evident, including distractions, fatigue, accountability, communication, productivity, technology, coping, work hours, resources, and telework plans or the lack thereof. The analyses I speak of are intended to help leaders to reinforce what we know, discover what we do not know, and identify what we should ask questions about. We can use these results to assist us in working through positive and negative aspects of telework. This is the first in a series, but I don’t know how many parts there will be. I am simply looking forward to the educational journey.

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Right Fit Leading: Trust, Train, and Communicate

I just read a telework article about how bosses don’t trust workers. Despite current statistics that say otherwise, the article said that most bosses think that workers are not as driven or committed as the office staff. COVID has shown instances where the driven workers are just as driven when they work from home; maybe more so. Leaders have the responsibility to trust, train, and communicate with their employees whether they are onsite or not. But to generalize people into driven and non-driven buckets is not fair. Everyone has some of both in them. The key to true leadership is partnering with people to show them how to be driven more often and to be lethargic less often. This has truly little to do with where they sit when they are in either condition. I argue that people can be driven while working from home. They do not have to come to the office to be high achievers. For instance, an article by an Upwork chief economist is useful in assessing the future of telework (Ozimek, 2020). The author analyzed what we already know; there was a forced movement to remote work generated by COVID-19. The study investigated the current state of remote work and drew conclusions about the long-term impacts. Upwork looked at a combined 1,500 hiring managers to get answers. Executives, vice presidents, and managers shared their views and plans that guided their remote work decisions. “One third of hiring managers found that productivity had increased as a result of remote work, a greater share than found productivity decreased (Ozimek, 2020, p. 2).” Finally, the Upwork study signals opportunity to convince more leaders to accept and support remote work. Upwork’s survey demonstrated that remote work had gone better than expected as reported by 56% of hiring managers. Only one in 10 reported remote work had gone worse than expected. It is interesting to note that the Upwork study demonstrates that despite many responses about why remote work worked poorly, there is optimism that productivity has increased and will continue to do so. Some of the problems reported in the survey were technological issues (36.2%), increased distractions at home (32.0%), reduced team cohesion (30.5%), difficulties in communication (30.3%), teams are less organized (23.3%), and less productivity (22.5%). Only 14.8% of respondents reported no issues. However, 32.2% of hiring managers reported an increase in productivity as opposed to only 22.5% who reported a decrease. The author states, “That one third finds remote work increases productivity, despite the rapid pace of change and struggles with technology, is a very optimistic result for future adoption and future productivity (Ozimek, 2020, p. 5).” The other thing I noticed while reading the telework article the other day is that one person who commented said that most people don’t work hard or have initiative. His comments also included that physical oversight is needed to get most people motivated when the boss can’t see them. While I disagree with this point of view, the person made one statement with which I concur. A tangible deliverable is needed to get results. My point is that people can do equally well meeting that tangible deliverable whether they are at home or at work, and whether they are in sight or out of sight of the boss. I can stall you just at well while you’re watching me as I can while you’re not. These are issues of trust and control. How much trust is present and how much control is exerted. A good working relationship can have trust between supervisors and employees, and tangible deliverables and accountability can mitigate or alleviate control issues. Leaders who think their employees don’t work hard or have initiative should look in the mirror and assess their leadership approach. Remember, you hired them and they are your responsibility to train, communicate with, and nurture. Ozimek, A. (2020). The future of remote work. Available at SSRN 3638597. https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3638597

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3D COACHING: Focus on Basic Principles

This book suggests making a commitment to be dedicated, focus on vital details, and to honor discipline in all things. 3D COACHING: Suggestions for a New Approach This book offers a new view of success in coaching that is not tied to any sport. This approach is about knowing yourself and your team and developing together to form a winning combination that can withstand the test of time. This approach is based on getting the best out of players and coaches together through a common language and a shared understanding of the formula for success.

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Right Fit Leading: See It from Their Seat

We see so many stories about getting away from bad bosses or choosing to be happy when things do not go well at work. These are certainly coping mechanisms; however, they put all the responsibility, and sometimes the blame, on the employee. This is because they are often the only ones in a bad situation who are REQUIRED to change. I am sure you heard something like, “the leader has the deciding vote.” While true, it can often make a bad situation worse. So, I urge leaders to grade themselves every day using the eyes and viewpoint of their workforce. See what you are doing from their seat. If you cannot see it, ask them. Nevertheless, be prepared because you may not like what you hear. The interesting thing is that even if you do not ask them, they are telling you what is right and wrong if you will only listen. When you grade yourself, ask the tough questions: Did I tell them their work is important? Did I clearly explain why I was not satisfied with the outcome? Did I make the review about the task or about the person? Did I consider both? Did I treat the person the way I want to be treated? Did I give them a chance to give their side of the story? Did I give them a chance to use their expertise? Was I clear about what I wanted at the beginning? Asking these questions on a daily basis, or at least each time a major task is completed, can deliver two valuable things to your leadership journey. First, they will give a voice to those you lead. Second, they will remind you about what is important. I have two personal philosophies that guide my daily efforts whether I am leading, following, or collaborating. Expectation, Value, and Return (EVR): I developed the concept to generate a greater focus in social media activities. Today, I know it is so much more. EVR is working together to deliver on an expectation of shared value and a worthy return on each participant’s investment of time and attention. Dedication, Detail, Discipline (3D): My coaching philosophy is useful every day and for any leadership situation. In this approach, your team agrees to commit to be dedicated, focus on vital details, and honor discipline in all things. Leaders can, initially, focus in on the first “D” and dedicate efforts to great relationships with employees. Standing by to discuss with you at your convenience.

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Right Fit Leading: Shared Understanding is Key to Leadership

I continue to evaluate the results of a survey I conducted with Denise Siegfeldt, my boss at Florida Institute of Technology where I teach online classes. Beyond the evaluation of telework, trustworthiness, and performance, there are leadership lessons to be gained. For instance, shared understanding that leads to trust is important for leaders to influence members of their team. Without shared understanding, organizations can suffer from trust issues at all levels. In the March survey, presidents/CEOs (67%), upper managers (80%), and mid-level managers (75%) believed there is daily telework accountability, but the level of belief is different for those who are subordinate to them. Just 55% and 29% of supervisors and employees, respectively, shared that belief. This data requires more analysis, but at the simplest level suggests organizational challenges in terms of shared understanding. The need for shared understanding is clear. One way to achieve it is to focus on rules-based trust, where leaders and members accept and adhere to a system of rules that establish the standards of appropriate behavior. This type of trust helps everyone commit to the same standards and appropriate behavior throughout the organization. Does your organization have a solid set of rules that motivate behavior that is conducive to organizational success?

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